Academic Assistant - Postgraduate Program

ABOUT VINUNIVERSITY

VinUniversity (VinUni) is the first private, not-for-profit Vietnamese university established based on international standards. The university integrates the models of excellent international universities with the unique cultural and economic characteristics of Vietnam, to make a breakthrough in Vietnamese higher education and to become a world-class university.

The University has built strategic collaborations with Cornell University, University of Pennsylvania and Nanyang Technological University — a choice that speaks to our commitment to excellence, innovation in research and teaching, and to making a difference in the world. VinUni comprises of College of Arts and Sciences; College of Business and Management; College of Engineering and Computer Science; and College of Health Sciences. 

VinUni’s founding benefactor - Vingroup is one of the biggest private conglomerates in Asia with the largest market capitalization value in Vietnam. As a multisector corporation, Vingroup focuses on six pillars: Industrials & Technology, Real Estate & Services, Infrastructure, Green Energy, Culture and Social Enterprises. VinUni is proud to be a part of the Vingroup ecosystem, giving its students the opportunities to connect with pioneering companies (such as VinFast, Vinpearl, Vinmec, Vinschool, and Vinhomes) and a dynamic entrepreneurial ecosystem (such as VinVenture, VinMotion, or VinRobotics, VinSpace…).

In September 2024, VinUni became the youngest and fastest university in the world to achieve QS 5 stars, earning 5 stars in 9 categories: global engagement, good governance, program strength, academic development, teaching, employability, facilities, arts, and social impact.  In October 2024, VinUni was appointed by UNESCO as the first and only UNESCO University Chair, focusing on Environmental Leadership, Cultural Heritage, and Biodiversity.

On our journey to become one of the world’s top 100 universities, VinUni is building a dynamic ecosystem of innovation and discovery. Through strategic investments in world-class research centers, state-of-the-art facilities, and transformative technologies, the university empowers collaboration across disciplines, strengthens partnerships with industry and society, and nurtures a thriving global network, who spearheads advancements in AI/Machine Learning, Data Science, Environmental Intelligence, Innovations in Health Sciences, Policy Development and Sustainable Societies.

ABOUT THE POSITION 

The Academic Assistant (Postgraduate Program) will report to Vice Dean of College of Engineering and Computer Science and Coordinate and support the operation of the College’s research-oriented postgraduate programs, including Research Master’s and PhD programs; ensure that activities related to admissions, onboarding, academic administration, research, scholarships, teaching assistantships, progress monitoring, and student support are implemented fully, accurately, and in a timely manner.  

The position serves as the key coordination point among postgraduate students, faculty supervisors, Program Directors/Academic Leadership of the College, and relevant University departments.  

KEY RESPONSIBILITIES  

Academic Administration 

• Coordinate semester planning, schedules, and classroom allocation 

• Ensure course readiness (Canvas, syllabus, learning materials) 

• Track student progress (coursework, capstone, thesis, defenses) 

• Support exams, grading, and graduation processes 

• Prepare reports for Program Directors (PDs) and the Dean 

Student & Program Coordination 

• Support postgraduate students and monitor academic progression 

• Assist in implementing integrated programs (e.g., 3+2, overseas study) 

• Track student performance during international study periods 

Collaboration & Operations 

• Coordinate with internal units (Admissions, Registry, RMO, Finance) 

• Liaise with external partners for joint and mobility programs 

Events & Activities 

• Organize academic events (thesis defenses, seminars, milestone reviews) 

• Support admissions and college-level events 

Program Development & Reporting 

• Support development of new programs and program documentation 

• Collect data, prepare reports, and support quality assurance processes 

Finance & Payments 

• Manage program-related payments (events, materials) 

• Process monthly PhD scholarships 

Other duties: 

• Perform other related duties as reasonably assigned by CECS leadership. 

KEY SELECTION CRITERIA  

EDUCATION AND EXPERIENCE 

• Bachelor’s degree or higher; preferably in Education Management, Business Administration, Science/Engineering, or a related field.  

• At least 3–5 years of relevant experience in academic administration, graduate education, student services, research administration, or project coordination is preferred.  

• Experience working in an international university environment or with postgraduate/graduate education programs is highly desirable. 

 KNOWLEDGE, SKILLS AND ABILITIES 

• Strong organizational, planning, and multitasking skills, with the ability to manage multiple priorities simultaneously.  

• Strong attention to detail, with a proactive approach to follow-up and ensuring tasks are completed within deadlines.  

• Strong communication and coordination skills, with the ability to work effectively with faculty members, students, and multiple functional teams.  

• Ability to handle unexpected situations flexibly and professionally, with a strong service-oriented mindset.  

• Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and data management tools.  

• Ability to work effectively with academic administration and data management systems.  

• Good command of English, with the ability to communicate and work regularly in an international academic environment. 

COMPENSATION & BENEFITS  

The salary and benefits are competitive and commensurate with qualifications and experience. 

We thank all applicants for their interest. Please note that only those candidates selected for interviews will be contacted.