Senior Personal Assistant, Zalo

Executive Well-being & Daily Support

• Coordinate office/workspace readiness and working facilities;
• Arrange daily meals, refreshments, transportation, and routine requirements;
• Coordinate medical appointments, health check-ups, insurance-related matters, and other well-being needs;
• Purchase and arrange necessary personal or working items upon request;
• Proactively handle day-to-day matters affecting the Executive’s schedule and working experience;

Business Expense & Administrative Management

• Collect and maintain invoices, receipts, and supporting documents;
• Coordinate vendor payments and recurring expenses;
• Prepare and submit payment requests and expense documentation;
• Track business card expenses and other assigned costs;
• Coordinate with Finance, Accounting, vendors, and relevant teams to ensure accurate and timely payments;

Business & Executive Support

• Coordinate meetings with internal teams, management, partners, and external stakeholders;
• Manage schedules and work closely with relevant Secretariat/Executive teams;
• Prepare meeting materials, documents, and logistics;
• Take meeting notes and follow up on decisions, action items, and deadlines when required;
• Coordinate business trips, including flights, accommodation, visa, insurance, transportation, and itineraries;
• Support preparation and submission of forms, evaluations, registrations, and administrative documentation;
• Coordinate internal/external activities and ad-hoc assignments requested by the Executive.

• Bachelor’s degree in Business Administration, Management, Hospitality, Communications, or related disciplines;
• Minimum 2–3 years of experience as Personal Assistant, Executive Assistant, Executive Secretary, Business Coordinator, or similar role;
• Strong planning, coordination, multitasking, and follow-up skills;
• Excellent attention to detail;
• Good communication and stakeholder-management skills;
• Good English communication skills;
• Proficient in Microsoft Office / Google Workspace and common productivity tools;
• Comfortable coordinating travel, bookings, vendors, payments, and administrative procedures;
• Able to adapt quickly to changing priorities and urgent requests;
• High level of integrity, discretion, and confidentiality.

The Personal Assistant (PA) provides comprehensive day-to-day support to the Executive across business coordination, administration, well-being, expenses, travel, and daily arrangements. The PA ensures professional and administrative matters are handled efficiently, accurately, and confidentially, allowing the Executive to focus on key business priorities. The position requires a highly organized, proactive, and service-minded individual who can manage multiple priorities and coordinate effectively with internal and external stakeholders

The Personal Assistant (PA) provides comprehensive day-to-day support to the Executive across business coordination, administration, well-being, expenses, travel, and daily arrangements. The PA ensures professional an...