Dept Head & Manager's Assistant
- Provide administrative support to Department Heads and Managers, including both business-related and personal tasks;
- Coordinate meeting schedules, book meeting rooms, and prepare necessary meeting arrangements;
- Provide logistics support for company events, activities, etc., as required;
Department's Admin
- Manage employee seating arrangements and workspace allocation within the department;
- Organize and support department activities, including team building and team bonding events;
- Coordinate business travel arrangements, including flight bookings, hotel reservations, transportation, and travel logistics;
- Process purchasing requests and payment documentation for office equipment, supplies, facilities, and project-related expenses;
- Ensure the proper operation, cleanliness, and maintenance of departmental workspaces;
- Manage company assets, including inventory tracking, issuance, transfer, and asset recovery;
- Support projects by coordinating contracts, documentation, and payment processes;
Others
- Oversee the operation and maintenance of shared office facilities, working closely with relevant internal teams and external vendors;
- Plan and coordinate office maintenance, repairs, procurement of office equipment, furniture, and office supplies;
- Manage office operating budgets and monitor expenses on a monthly, quarterly, and annual basis;
- Prepare periodic reports on office operating expenses and budget utilization;
- Organize and coordinate internal events and employee engagement activities to foster a positive workplace culture.
- At least 3 years of experience as an Office Administrator or General Affairs;
- Strong organizational skills and attention to detail;
- Excellent communication and interpersonal skills, including the ability to work with diverse perspectives and teams;
- Ability to handle confidential information with discretion and maintain a high level of professionalism;
- Ability to work independently and collaboratively as part of a team;
- Strong problem-solving and critical-thinking skills;
- Proficiency in Microsoft Office and other office software programs;
- Experience working in a startup or tech environment is a plus;
- Preferred Female, good looking.
Dept Head & Manager's Assistant Provide administrative support to Department Heads and Managers, including both business-related and personal tasks; Coordinate meeting schedules, book meeting rooms, and prepare necess...
