IT Licenses Specialist

• Managing all license and software to ensure Software license compliance about quantity and legally.
• Planning & managing budget related to Software license for both existing and new licenses.
• Monitoring and processing purchase/renewal software on time to keep business continuous.
• Distribute licenses/software to ensure correct version, quantity, person and needed
• Keep up to date change in licenses term to ensure clearly understood and accurately reflected in organizational usage/compliance.
• Involving in design and improve licenses management policies, procedures and processes.

1. Planning & Budgeting

• Planning, monitoring, clarifying and controlling budget items related to software/licenses.
• Existing licenses/software: regular renew included current & addition functions with quantity and estimated cost for each software/license.
• New licenses/software: cooperate, consult and clarify with Business department to ensure new licenses is necessary and correct quantity and function.

2. Procurement & Vendor

• Cooperate with Group/Country Procurement and Business service owners to review quotation, contract, agreements and related documents.
• Work with Software vendors to process renew and true up existing licensing agreements.
• Support documents to fulfil related payments process.

3. Licenses distribution

• Process and manage approval ticket request software installation.
• Review/verify tickets received from Requester to request software installation. Make sure the requirement is correct.
• Monitor SLAs dashboards to ensure tickets are processed on time.

4. Software management tool

• Inputting and maintaining entitlement records up to date.
• Uploading latest version of contracts, agreements and invoices.
• Manage product use rights, license allowances, contractual entitlements and invoices
• Improving report functions

5. License Auditing & Reporting

• Regular review and clarify volumes, versions between assigned and used licenses both local and centralized licenses.
• Cooperate with business to addition, adjust to ensure software compliance.

6. Licenses management

• Manage and maintain Software Portfolio & Software catalogue.
• Ensure that all new technology initiatives consider and implement appropriate licensing practices and models (ITIP)
• Understand complicated software

7. Others