Admin Executive

Savvycom is seeking candidates for the position of Admin Executive to join us in managing and optimizing the daily operations of our office. In this role, you will serve as a key point of contact: building a professional image at the reception area while ensuring that logistics, asset management, services, and event support run smoothly. If you are meticulous, possess strong overall coordination skills, and wish to develop your career in a dynamic and innovative technology environment, this is an excellent opportunity for you.

Responsibilities

1. Receptionist Duties

• Welcome visitors to the company, guide them, and notify the relevant departments.
• Operate the switchboard, receiving and transferring incoming calls.
• Receive, sort, and process correspondence and parcels.
• Manage the reception area, ensuring it remains tidy and professional at all times.
• Assist with meeting room preparation, including refreshments, equipment, and documents.

2. Administrative Duties

• Manage office supplies and place orders as required.
• Monitor and liaise with service providers (electricity, water, internet, cleaning, etc.).
• Support employees from all departments with business travel arrangements upon request, including booking and paying for flights, hotels, taxis, gifts, etc.
• Manage office assets and equipment.
• Assist in organizing internal events (birthdays, team building, workshops, etc.).
• Perform other administrative tasks as assigned.
• Take primary responsibility for ensuring the smooth operation of the offices in Hanoi, Ho Chi Minh City, and Da Nang through designated coordinators at each office.

Requirements

• Over 3 years of experience in administration, as an assistant, or as a secretary.
• Proficiency in Microsoft Office.
• Proficiency in using AI tools to support daily work.
• Good English reading and writing skills; basic listening and speaking skills.
• Open-minded and willing to learn, including taking courses to acquire new skills when required.
• Experience in procurement and a network of suppliers across various goods and service categories is an advantage.
• Strong negotiation skills; dynamic and enthusiastic; tactful in communication.
• Prefer candidates with IT industry experience and a long-term commitment to General Administration.

Benefits

• Work in an open, friendly, youthful, creative, and professional environment.
• Enjoy special benefits such as daily tea breaks, clubs (gym, swimming, football, etc.), extracurricular activities, picnics, company trips, and more.
• Opportunities for career advancement.
• Access to cutting-edge technology equipment.
• Competitive salary and bonuses, with full benefits in accordance with labor law.
• Working hours: Monday to Friday (5 days/week).