Event Collaborator, Business Operations

AI

Academy is looking for a proactive and detail-oriented Event Operations

Associate to support the delivery of training programs, workshops, and

community events. This role is responsible for coordinating event logistics,

handling administrative processes, and supporting on-site execution to ensure

smooth and professional participant experiences. You'll play a key role behind

the scenes in delivering impactful learning experiences, helping aspiring AI

talent connect, learn, and grow through high-quality training programs and

community events.

Key

Responsibilities

Support AI Academy Program Manager to coordinate and

prepare logistics for training programs, workshops, online and offline events.

Manage participant registration, attendance tracking,

and event communications.

Prepare and process event-related paperwork, including

purchase requests, contracts, payments, and reimbursement documents.

Coordinate with external and internal stakeholders to

ensure event readiness.

Provide on-site support during events, including setup,

registration, and issue resolution.

Maintain event records, documentation, and operational

trackers.

Support post-event reporting, feedback collection, and

administrative follow-up.

Bachelor's degree in Business Administration,

Hospitality, Event Management, Communications, or related fields.

Less than 2 years of experience in event coordination,

administration, operations, or a related role.

Strong organizational skills and attention to detail.

Ability to manage multiple tasks and deadlines in a

fast-paced environment.

Good communication and coordination skills.

Proficiency in Microsoft Office (Excel, Word,

PowerPoint).

Experience supporting training programs, workshops,

student activities, or corporate events is a plus.