Procurement Supervisor

DEPARTMENT OVERVIEW

The Procurement Department is responsible for sourcing and managing non-merchandise products and services that support UNIQLO Vietnam's business operations. The team works closely with internal departments and external suppliers to ensure cost-effective, compliant, and high-quality procurement solutions while supporting operational efficiency and sustainable business growth.

ROLE OVERVIEW

This position is responsible for managing assigned procurement activities for non-merchandise products and services across the organization. The role primarily focuses on procurement operations, purchasing pipeline and data management, tender coordination, preparation and follow-up for Purchasing Committee reviews and other internal procurement reviews, supplier management support, and assigned cost-efficiency and process-improvement initiatives. 

The role coordinates activities throughout the procurement cycle, including quotation evaluation, commercial negotiation support, procurement documentation, and compliance monitoring. This position is expected to take ownership of assigned responsibilities, ensure timely follow-through, review and align key sourcing decisions, negotiation strategies, commercial matters, and exceptions with the Procurement Team Lead and Procurement Manager. 

Note: this is an Individual contributor role.

JOB RESPONSIBILITIES

1. Procurement operations and Pipeline management  

• Manage assigned procurement activities for non-merchandise products and services from initial request through completion. 

• Maintain and regularly update the six-month purchasing pipeline, including anticipated requirements, sourcing timelines, contract renewals, procurement status, and follow-up actions. 

• Review purchasing requests and supporting documents to ensure completeness, accuracy, and compliance with company requirements. 

• Prepare procurement proposals, commercial comparisons, risk information, and supporting materials for internal review and approval. 

• Coordinate review schedules, consolidate stakeholder input, document decisions and action items, and follow up with responsible parties to ensure timely completion. 

• Maintain accurate procurement records and provide practical guidance to internal stakeholders on procurement processes and documentation requirements. 

2. Supplier sourcing and Commercial coordination 

• Identify and evaluate potential suppliers based on business requirements, pricing, quality, service capability, delivery performance, compliance, and overall suitability. 

• Coordinate quotation, proposal, and tender processes, including supplier communication, document collection, commercial evaluation, and recommendation preparation. 

• Prepare objective supplier evaluations and sourcing recommendations for review. 

• Participate in commercial negotiations covering pricing, scope of work, service levels, delivery schedules, payment terms, and other relevant conditions. 

• Coordinate contract preparation, review, renewal, and related documentation with suppliers and relevant internal departments. 

3. Supplier management and Compliance 

• Support supplier registration, qualification, onboarding, information maintenance, and performance monitoring. 

• Collaborate with suppliers and internal stakeholders to resolve service, delivery, commercial, documentation, and payment-related issues. 

• Monitor procurement activities to ensure alignment with company policies, approval requirements, due-diligence standards, and fair and transparent supplier-selection practices. 

• Identify process exceptions, non-compliance matters, and supplier-related risks, and coordinate appropriate corrective actions with relevant stakeholders. 

• Escalate significant exceptions or risks to the Procurement Team Lead and Procurement Manager for review and direction. 

4. Cost and process improvement 

• Analyze quotations, procurement data, supplier information, and market conditions to identify cost-saving and operational improvement opportunities. 

• Support price benchmarking, demand consolidation, specification review, and alternative sourcing initiatives. 

• Recommend practical improvements to procurement processes, controls, documentation, systems, and data quality. 

• Manage assigned cost-efficiency and process-improvement actions, provide regular progress updates, and follow through until completion. 

QUALIFICATIONS 

Required: 

• Bachelor's degree in business administration, Economics, Finance, Supply Chain Management, Logistics, Engineering, or related field.  

• Minimum 5+ years of experience in procurement in a similar B2B environment.  

• Proven experience negotiating with external suppliers, service providers, or business partners.  

• Good understanding of procurement processes, supplier selection, purchasing documentation, contracts, and compliance requirements.  

• Strong analytical, detail-oriented, and problem-solving skills with willingness to learn and be hands-on. 

• Ability to independently manage multiple suppliers, stakeholders, and deadlines.  

• Strong communication and coordination skills, with an objective, transparent, and fair working style.  

• Proficiency in Microsoft Office. 

• Business English communication skills (written and verbal). 

Nice to have: 

• Experience in retail, logistics, consumer goods, professional services, or another industry involving significant B2B supplier interaction.  

• Experience in indirect or non-merchandise procurement.  

• Experience working in a Japanese company or collaborating with Japanese stakeholders.  

• Experience with Coupa, or another procurement or source-to-pay system.  

• Strong passion and career aspirations to make the brand No.1 in the market. 

WHAT WE OFFER

• Competitive salary, performance bonus, and comprehensive benefits package.
• Staff Discount.
• 24/7 Healthcare & Accidental insurance since the onboarding day (cover for 01 family member of staff)
• Career growth in a company where the role may expand with business needs, including potential future responsibility within the FR group.
• A results-driven, entrepreneurial culture where your decisions drive real business impact.

UNIQLO Vietnam respects candidate privacy and is committed to protecting personal information. Any personal data submitted during the recruitment process will be collected, processed, and stored solely for recruitment and employment-related purposes in accordance with applicable laws and company policies. Personal information will only be accessed by authorized personnel involved in the hiring process.

By applying for this role, candidates acknowledge that UNIQLO Vietnam may use submitted information to assess suitability for current or future opportunities within the organization, where permitted by applicable law.

UNIQLO Vietnam is an equal opportunity employer. As an equal opportunity employer, UNIQLO Vietnam does not discriminate against applicants or employees because of race, ancestry, color, religion, sex, sexual orientation, place of origin, criminal conviction, family status, gender identity or expression, Indigenous identity, marital status, mental disability, physical disability, political belief, source of income or because of any other status or condition protected by applicable law.

We sincerely appreciate the interest and enthusiasm of all applicants. While every application is carefully reviewed, only candidates whose qualifications closely match the position requirements will be contacted.