Project Administrator/ Assistant (English, 6-month contract)

Role Overview

The Project Administrator/ Assistant (Document Controller) will manage program documentation and correspondence, ensuring accurate document registration, version control, distribution, review tracking and archiving throughout the project lifecycle.

Key Responsibilities

• Register, number, distribute and track project documents and correspondence.

• Manage document transmittals and follow up on overdue reviews and approvals.

• Maintain document version control and ensure compliance with document control procedures.

• Administer the document management system and maintain organized project archives.

• Coordinate with stakeholders to facilitate document reviews, approvals and timely information flow.

Key Deliverables

• Document and correspondence registers

• Transmittal logs and overdue review trackers

• Document control status reports

• Document archive and indexing records

Requirements

• 2–3 years of experience in document control or project administration.

• Good written and spoken English and Vietnamese.

• Experience with a document management system is preferred; willingness to learn new systems is essential.

• Strong attention to detail, organizational skills and the ability to follow up on outstanding tasks.

Working Arrangement & Engagement

• On-site work in Bac Ninh, Northern Vietnam.

• Shuttle service provided.

• Working hours: Monday – Friday (9 AM – 6 PM).

🏆 Join Vietnam’s Best IT Company - Gradion Vietnam (formerly NFQ Vietnam) was recognized by ITViec for 8 consecutive years, including 2 successive years as the Winner. Work with some of the best minds in the industry and be part of a company that’s redefining how businesses scale through technology.

🌍 Career Growth & Leadership Development - Work closely with our leadership team, gain mentorship from experienced executives, and have direct exposure to high-level strategic decisions. Your growth is limitless, as long as you’re ready to step up, opportunities will always be there for you.

🚀 AI-First Engineering & Strategic Consulting - Our engineering culture integrates AI as a core driver of design, development, and optimization - not an add-on. As a forward-thinking consultancy, we go beyond traditional engineering, combining technical excellence with a strategic mindset to deliver transformative solutions for ambitious businesses.

💰 Competitive Compensation - We believe great talent deserves great rewards. Expect an attractive salary, performance-based bonuses, and a benefits package that reflects your impact. We value talent over salary budgets - exceptional contributions deserve exceptional rewards.

✨ And Many More Benefits to Explore! But most importantly, a healthy work-life balance and an environment where you can thrive professionally and personally. Including:

• Performance bonus of up to 2 months’ salary.
• Performance review twice a year, so your growth is recognized and rewarded.
• Premium healthcare for you, plus an annual health check.
• 15 days of annual leave.
• Full salary during probation.
• Hybrid working for real flexibility.
• Monthly Happy Hour and Community Tech activities.
• Work on global projects as part of an innovation team that shapes ideas for the hi-tech world.
• Diverse training programs to keep you growing.