Executive Assistant to BOD

**Location:** PV Gas Tower (main location) and other working locations

**Report To:** Deputy CEO

**Job Summary**

We are seeking a highly detail-oriented and proactive Executive Assistant to support the BoM in managing the board administrative and operational tasks. This role requires exceptional organizational skills to handle meeting coordination, documentation, and follow-up with C-level executives, directors, and managers to ensure the timely completion of tasks and projects aligned with BoM decisions.

***Key Responsibilities:***

**Executive Support**

• Prepare reports, presentations, and meeting materials for the Deputy CEO and executive management.
• Collect and consolidate information from different departments to support management reporting.
• Manage calendars, meeting schedules, travel arrangements, and administrative tasks for executives.
• Take meeting minutes and follow up on action items to ensure timely completion.

**Reporting & Coordination**

• Coordinate with Technology, Product, Project Management, HR, and Finance teams to collect and validate project data, resource allocation, and budget information.
• Ensure reports, project updates, and presentation materials are accurate, consistent, and submitted on time.
• Assist in preparing weekly, monthly, and ad hoc management reports and dashboards.
• Track project progress, resource utilization, and key milestones, escalating issues when necessary.

**Cross-functional Communication**

• Work closely with internal teams to coordinate requests, collect required information, and support cross-functional initiatives.
• Maintain effective communication with stakeholders to ensure smooth execution of assigned tasks.
• Organize documents and maintain meeting records, reports, and presentation materials.

**Presales & Business Support**

• Support the preparation of company profiles, capability decks, solution presentations, and proposal documents for digital technology services.
• Coordinate with Technology and Business teams to gather technical and commercial information for client presentations.
• Assist in scheduling meetings and preparing materials for discussions with bank partners and potential clients.
• Record meeting outcomes and follow up on agreed action items with internal teams.

**Administrative Support**

• Maintain organized filing systems for reports, presentations, contracts, and other business documents.
• Handle correspondence and support daily administrative activities for the executive team.
• Perform other duties assigned by the CEO or line manager**.**

**Qualifications and Requirements**

**Education:** Bachelor’s degree in Business Administration, Management, or any related field.

**Experience:**

• At least 2–5 years of experience in an executive assistant or similar role, supporting C-level executives or senior management.
• Demonstrated experience in managing meeting minutes, task follow-ups, and stakeholder coordination.

**Skills:**

• Exceptional organizational and time management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and task management tools (e.g., Trello, Asana, or similar).
• Ability to manage multiple priorities and meet deadlines in a high-pressure environment.
• Strong analytical and problem-solving skills.

**Personal Attributes**

• Highly security-conscious, strictly compliant, proactive, resourceful, and solutions-focused.
• Detail-oriented, with a commitment to accuracy and thoroughness.
• Professional demeanor, with the ability to manage confidential information sensitively.
• Strong interpersonal skills to engage effectively with senior executives and diverse teams.

**What We Offer**

• Competitive salary and benefits.
• Opportunities for professional growth and development.
• A collaborative and dynamic work environment.

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• ### Seniority level

Mid-Senior level

• ### Employment type

Full-time

• ### Industries

Financial Services