Internal Communication Specialist

Role description

• Type of contract: Full-time

• Place of work: Ho Chi Minh City, Vietnam

Role overview

You will be the voice and face of internal communication at EmbedIT’s Ho Chi Minh City office, part of the People team. You will work hands-on as the right hand of the Internal Communications Lead in Prague (Czech), who sets the direction and owns the budget. Events are the biggest part of the job, and we expect you to tell us what will work for Vietnamese colleagues and what won’t. Most of our people are developers, and you will help them know what’s going on, feel part of one company and enjoy working here.

Key Responsibilities

• Deliver the agreed calendar of employee events in Vietnam, from small team activities to large company-wide events, and propose your own ideas to keep the office connected.
• Run each event end to end: venue and vendor sourcing, logistics, registrations, on-site coordination and follow-up, collecting feedback each time to improve the next one.
• Find suppliers for company merchandise and manage production from samples and quality checks to on-time delivery.
• Work within the budget allocated by Prague: source and negotiate offers, prepare quotes for approval, track actual spend and report it regularly.
• Write and publish news and announcements for the Vietnam office in English and Vietnamese, and prepare English materials for the Czech office from the Lead’s briefs.
• Translate and localise company-wide messages and initiatives from Prague so they are clear and culturally right for local colleagues.
• Help prepare town halls and all-hands meetings streamed on Teams (agenda input, speakers, technical setup, local Q&A), and keep posters and printed notices in the office up to date.
• Design graphics, edit videos and capture photos, short videos and stories from office life for internal campaigns, events and employer branding, following EmbedIT brand guidelines.
• Support our presence at job fairs, university partnerships and IT community meetups in Ho Chi Minh City.

Your Experience and Skills

• 3+ years in event management, internal communication, employer branding or a similar role, ideally in a corporate environment, an international company or an event agency.
• A proven track record of running events for 100+ people on your own, including vendor management and budget tracking.
• Fluent Vietnamese and very good English, spoken and written. You will work daily with colleagues in Czech.
• Good graphic and video skills: you create everyday materials (flyers, posters, visuals, short videos) yourself in Canva or similar tools, in good quality and within brand guidelines. Please share a portfolio.
• Experience working with European or US managers. You say openly when you disagree, raise problems early, give honest status updates and ask when something is unclear.
• You work independently: given a goal and a budget, you come back with a plan, options and results, with your manager there to support you when needed.
• Clear, simple writing without corporate jargon, so the same message works for a developer and a manager.
• Strong organisation across several events and deadlines at once, with flexibility to work occasionally outside office hours during events and to join calls in Czech time.
• Nice to have: a network of venues, caterers, merchandise producers and printers in Ho Chi Minh City; experience with SharePoint and Teams as internal communication channels; employee engagement surveys or internal campaigns; basic knowledge of event safety, permits and insurance in Vietnam.

Join EmbedIT family and enjoy

• 20+ years of engineering expertise delivering large-scale IT transformation and fintech solutions.
• Impact platforms used by 140M+ users across Europe and Asia.
• Join a 500+ global engineering community working across 8 time zones.
• Work in a truly international environment, collaborating with teams across Czech Republic and APAC.
• Hybrid and flexible working setup that supports work-life balance.
• Competitive compensation package including base salary, allowances, 13th-month salary, and performance bonuses.
• Premium healthcare insurance, 24/7 accident coverage, and annual health checkups.
• Extra perks including meal allowance, phone allowance, company laptop, and parking support.