We are seeking an Office Manager who manages the daily operations of an office environment. He/she will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency and safety.
The Office Manager will be responsible for developing intra\-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.
**JOB DESCRIPTION**
**1\. Office Administration**
- Managing and supervising overall daily operation of Administration Department.
- Managing new \& renewal contracts and price negotiations with vendors
- Managing and controlling operation budget for the Administration Department
- Managing executives' schedules, calendars, and appointments
- Participating actively in the planning and execution of company events
- Updating and working on policy/ process related to Admin works and making sure all arrangements are complied
- Providing general support to Board of Directors
- Updating and improving filing systems for documents and information management.
- Maintaining a safe and secure working environment
**2\. Facility Management**
- Managing relationship with building management, arranging for office improvements, outfitting, and moving as necessary, decoration and equipment upgrades
- Maintaining the office condition and informing the Facility Management team of necessary repairs on a timely basis.
**3\. HR Supports and Travel arrangement.**
- Participating in the on boarding process for new hires faculty and staffs
- Creating, updating, and implementing office policies by establishing standards and procedures, measuring results against standards
- Arrange employees’ health check
- Providing and supervising travel logistic arrangement.
**JOB REQUIREMENTS**
- Bachelor’s degree in Business administration or related fields
- At least proven 5 years of experience in relevant positions.
- Experience in smart office management would be a big plus
- Exceptional interpersonal and communication skills (both English \& Vietnamese) to effectively interact with senior internal stakeholders and external partners
- Excellent planning, organization and multitasking abilities.
